What is a “Day-of- Coordinator?

wedding corrdinators, wedding planners

Do you need a Day-of-wedding Coordinator?

What is a “Day Coordinator?

As a day-of coordinator, we do just that: We coordinate the logistics of your wedding day to make sure that everything that you have spent months planning runs exactly how you envisioned. From the arrival times of the florist, limo pick up and drop offs to packing all your gifts and goodies at the end of the night, the day-of coordinator will take care of it all.
I strongly recommend that every couple that is planning their own wedding hire a day-of coordinator. Planning the entire wedding without a coordinator is already stressful enough, so the least you can do is hire someone who can handle the stress of the day. Your peace of mind on your wedding day will be worth every penny!

What’s the biggest myth about day-of wedding planners?
That you don’t need one!!!

When a couple is interviewing prospective day-of coordinators, what types of questions should they ask?
You definitely want to know how many hours they’ll work for you on your wedding day. Keep in mind that it’s not always what you ask the potential planner, but your overall experience during the meeting. What kind of vibe do they give you? Are they excited about the conversation and your day? Does your intuition say, “Yes”? Most importantly, make sure this potential planner is truly listening to you and understanding the vision you’ve already created for the day. Remember, once all your own planning is done, your day-of coordinator becomes your spokesperson.

What kinds of tasks should a couple expect from the day-of coordinator?
When your day-of coordinator comes on board, she or he will be the new point of contact for your vendors. They will introduce themselves to your vendors and get an idea of what to expect on the wedding day. Also, the coordinator will review your contracts and understand exactly who is doing what and when. She will create your day-of timeline, which will break down all the details regarding arrival times, setup and breakdown. This one is very important: Your coordinator will do a site visit with you, and discuss all of the details you have planned, to get an idea of how you envision the space on your wedding day. The day before your wedding, your coordinator will run your rehearsal, and on your wedding day, she will be there to run the show! For me, it’s sometimes a 15-hour day, and we’re there to make sure that each hour of your wedding day is worry-free and seamless.

Do most wedding planners offer this day-of service, or is it a separate niche?
There are wedding planners who are strictly day-of coordinators, and there are others who offer many planning packages, including day-of coordination. One is not necessarily better than the other.
What if the couple’s wedding budget is really tight?
Don’t let the price tag keep you from contacting a day-of coordinator. If you find one that you like but it’s out of your budget, consider reaching out to them anyway. Be honest about what you are able to spend and how impressed you are by their work. You may be surprised by their response.

Any final words of caution?
Some couples choose to forgo a day-of coordinator because their reception venue includes a coordinator. Although this may sound similar to a day-of coordinator, beware: It is not exactly the same. It’s important that you identify exactly what your needs will be on wedding day and know ahead of time exactly what your venue coordinator is able and willing to do. Keep in mind that they may not be able to call the limo driver who is running late, or assist the groom who can’t find his shirt.

So in closing Royalty Ranch Events does offer “Day-of-Coordinator” or full wedding planning. Please feel free to contact us below for a free consultation.


1920’s Vintage Wedding Style

I love the idea of bringing the Roaring Twenties to life. Here at Royalty Ranch, being able to bring the sophistication and class to a themed event such the 1920’s. You feel like you’ve stepped back in time and have been transported to the 1920s right in the heart of a time gone by with glitz, glamor and flapper style. An after-party dress in the 1920’s fashion is a fun element to bring in as well. We love the idea of bring the classic novel, The Great Gatsby or the now classic show Board Walk Empire, to life through a Speakeasy Bar with crystal decanters and whiskey tasting, a romantic dessert table decked out in 1920s flare, a cigar & scotch lounge, and ending with a bride and groom jazz dance off. Remember to incorporate your theme throughout. You’ll have to think of your engagement photo shoot, invitations, food, location, entertainment, attire and of course one of the most important parts is setting that first impression for your guest when they arrive at your wedding or event. The venue staging and that’s where Royalty Ranch will take care and set the stage for you. Royalty Ranch has a large selection of rentals and props for you to chose from and if we don’t have it no worry’s, we’ll go on a custom hunt for you, just make sure you give us plenty of time.

Roaring 20's Vintage Weddings

1920’s Vintage Wedding Style

About the Founder


Coyla with her Ranch Hand

The Founder here at Royalty Ranch, Coyla,  is no stranger to getting her hands dirty by scouring the roadside and flea markets for the best treasures to outfit your events. Having a passion for Vintage Style, Coyla combines her skills in communication, with an event design and management background. After 20 plus years in the event planning business for large corporate companies not to mention her years in the interior design business she decided to combine it all with her love of anything old, tattered, and with a story, so she could help you tell yours. Authentic, Dedicated, Insightful. Three words that describe her personality as well as the service that she will strive to deliver while planning your event. Coyla always looks forward to the opportunity of collaborating with you to provide an event beyond your greatest desire.